Project Scope Statement Template

 Employee Portal

Project Number:

EEPO 0010

Project Manager:

 Alice Johnston

Date:

May 4, 20xx

Business case

As the company grows, the number of individuals working virtually has increased to over 150 in the past year and a half.  Additionally, virtual workers may only come into the office on average twice a month for meetings with others.  Access is needed to employee paperwork, forms, and other documentation, along with the ability to communicate and share information between employee and manager. 

Objectives

Develop an employee portal to:

• Access various HR forms and other documentation relevant to the organization
• Provide a way to share information between employee and manager
• Provide a forum for employees to share information and communicate with each other
• Access to training/development plans and progress against those plans
• Access to performance review information

Scope description

 The employee portal should be developed using technology already in use within the company – Microsoft SharePoint.  The portal in phase 1 should provide access to all employees, but be segmented depending on employee role within the organization.   The portal should provide access to the information documented above in the “Objectives” section.

Acceptance criteria

Phase 1 of project is complete when portal contains the components noted above and access has been provided to all employees, with access level dependent on employee role.

Deliverables

Microsoft SharePoint portal for use by all company employees.

Exclusions

Any additional components of the portal are out of scope for this project, but will be included in a list of objectives for Phase 2 of project, to be completed within 1 year of rollout of Phase 1.

Constraints

Application development resources are currently involved in the roll out of 2 other initiatives and will not be able to devote 100% of time to this project until after 4 – 6 months of the start.

Assumptions

Application development resources are well versed in Microsoft SharePoint.
The use of Microsoft SharePoint as a portal can meet the objectives of the organization, and allow for growth in the future.

Milestones

Date

Requirements gathering

June

Phase 1 development

July – Sept

Phase 1 testing

October

Phase 1 complete

November

Pilot group rollout

Dec – Feb

Incorporate changes/recommendations of pilot group

Feb – March

Organization wide rollout

March – April

Training in application

March – April

Project Budget

Estimated at $75,000 – $150,000